At its core, teams offer two fundamental benefits:
- Centralized billing so you can buy membership and upgrades together under one credit card.
- Centrally owned and managed team storage and drives.
Let’s explore some of the highlights of how you set up a team and how you can use it.
Creating your first team
Creating a team is free! A team can be started by any odrive user by going to the Files view and selecting the
+ Add Folder button.
Pick the last option to create a team folder.
Give your team a name and then click on the
At this point, you’ll see a corresponding team folder in your Files view.
Adding Storage to your team
Click into your team folder and select the
+ Add Folder action again. Now you can add storage and drives to your team similar to how you go about adding storage for personal storage and drives. Set up the drives and storage that you want.
Managing your team’s storage
Go to the team’s Settings option in the left navigation panel. From here, you’ll be able to manage your team’s
Under the Drives and Storage options, you should see a
Public switch in the top-right corner.
Use this switch to control whether or not the drive or storage is automatically accessible or not to team members. When a team member goes to their Files view and into the team folder, they will only see
Public drives and
Public storage. A team admin will be able to see both
Private drives and storage.
If you want to share a drive with someone and have them added as a Drive Member, you can create a sharing link as normal (this works the same way as for personal drives). You may want to create a private drive, for instance, if you have a drive with sensitive information that all team members would not have permission to access. After creating the private drive, you can create a drive sharing link and give it out to someone either in the team or outside of the team. If they use the drive sharing to join as a Drive Member, they will see the drive directly in their top-level Files view (it will not appear in the team folder).
Managing your team’s members
You can go to Members to get a team invite link. If you want to create a link with a verification code, you can turn off the invite link and turn it back on to invalidate the prior link and generate a new link.
You’ll have a chance to specify a verification code when you generate a new link.
Now, give the link to someone you want to invite. They’ll be able to join the team using the link.
Once they join, they will see the team folder in their Files view now. When they click into the team folder, they will only see Public team drives and storage.
Other things you can do
You can also go into the
Admins left navigation option to add someone as a Team Admin. They will need to be an existing odrive user, and you will be able to add them directly by specifying their odrive sign in ID.
General settings section is where you change the name, description, and contact info for the team.
Subscription is where you go to upgrade your membership to a paid team (or in the future to buy additional upgrades for all team members). There is a lot of information on that page with a FAQ for more information about how paid team memberships work.
Give teams a try and let us know what you find to be useful and what you might like to see for teams in the future.
Some of the things that you can expect to see in the near future are:
- Ability to purchase member store upgrades (e.g. desktop upgrades such as Sync, Backup, Backdown, Encryption) for all team members.
- Better integration of teams functionality within the desktop client
- Improvements to notifications
- More formal product documentation
…and many more improvements.
Thanks for checking it out,